Role of the TTG Committee

The duties of your committee, who are elected annually at the Club AGM, are defined in the Articles of Association of TTG and are:

• The committee is charged by the membership to run the affairs of the Club with integrity
• The committee must meet on at least 4 occasions during a 12 month period, excluding the AGM, and a quorum is constituted by 5 persons being present
• The meetings are conducted according to the normal rules of debate, through the Chair, (or in their absence the Vice Chair), (or in the absence of both, by a committee member nominated by those present)
• Decision making is on the basis of a simple majority
• The committee can exceptionally make rules as from time to time become necessary, but these new rules must be ratified by the next AGM
• The committee can discipline, (and if necessary suspend), any member who his guilty of misconduct or having brought the reputation of the Club into disrepute
• Any issues that cannot be resolved in committee will be put to the membership for resolution
• Minutes of every meeting will be taken and will be kept in a location such that any member can gain access to them without difficulty (Members area on the website)

It should be noted that any member of the club wishing to attend a committee meeting may do so, either to speak on a specific agenda item or as an observer, subject to the good order of the meeting.

Bill Hawkes

Chairman and Newsletter Editor

Being something of a ‘late starter’ I took up Triathlon and joined TTG in August 1998 at the age of 54.

I have been competing on a regular basis every season since then. In November 1999 I took over editing the Newsletter from Dave Mandeville and continued this until February 2004, when I passed it over to Derek Austin. Strangely in January 2009 I somehow talked myself into picking the job up again!

Simultaneously with picking up my pension book and retiring from 40 years in sales in 2009, I put myself forward for the role of Chair at the AGM and am now into serving my second year in the role.

I am still reasonably successful in my age group and at the first race of the 2010 season, Burnham-on-Sea Super Sprint Tri won my age group and had a position of 70th overall in a field of 145 competitors.

My latest challenge I have set myself is to ride solo from Land’s End to John O’Groats on behalf of the charity ‘Help for Heroes’.

Hope to see you on the circuit – don’t forget to wave and smile as you pass me by!

Purpose of Role

To co-ordinate the activities of the club committee on behalf of the membership.

Key Accountabilities

• To chair management committee meetings
• To provide leadership and cultivate team spirit within the committee
• To give strategic direction and vision to the club
• To pursue development opportunities for the club
• To ensure that the club’s Articles of Association are practised and upheld by members
• To undertake tasks that fall within the broad remit of the post

Key Competencies

Knowledge

• A good understanding of the background and workings of the club
• A good understanding of the sport of triathlon
• Excellent understanding and appreciation of the Articles of Association of the club
• Experience of running clubs and/or chairing meetings

Skills

• The ability to chair productive and constructive meetings
• The ability to offer advice and guidance to committee members on club issues
• The ability to take the club forward and to develop club activities and membership

Email Bill

Heather Clarke

Vice chairman

Purpose of Role

To provide support for the chair in the co-ordination of the activities of the club committee and to represent the chair in his/her absence

Key Accountabilities

To chair the committee meetings in the absence of the chair

• To promote new ideas to enhance the strategic direction and vision of the club
• To ensure through self-development that the future personal role of chair can be carried out effectively
• To pursue development opportunities for the club
• To participate in all club committee meetings
• To uphold the club’s Articles of Association

Key Competencies

Knowledge

A good understanding of the background and workings of the club

• A good understanding of the sport of triathlon
• Good understanding and appreciation of the Articles of Association of the club
• Experience of running clubs and/or chairing meetings

Skills

• The ability to provide support and advice to the chair
• The ability to chair productive and constructive meetings
• The ability to offer advice and guidance to committee members on club issues
• The ability to take the club forward and to develop club activities and membership

Email Heather

Grant Smith

Treasurer and Webmaster

I was inspired to give triathlon a go when I went to watch one of my best friends compete in the London triathlon 2007. Knowing nothing about triathlon I watched with curiosity and instantly loved the community spirt which everyone seemed to embrace, and watching waves of a thousand plus people screaming oggy oggy at the tops of their voices in the Thames had me sold there and then. I turned to Karla and said I'm going to do this race next year, Karla supported me but had the look in her eye of here comes another fad!

My back ground in sport is zero, well, I had done some running races but hadn't trained on a regular basis what so ever. That winter I joined Tri Team Glos and soon realised my swimming was shocking, my bike didn't fit me and my running was laughable. I distinctly remember going out on my first group ride, I hadn't ridden a bike since childhood so was very nervous. I was warmly welcomed and given some pointers, once we had got about ten miles down the road we went up what I now know to be a very minor hill, I turned to Louise and said "is that the hill everyone is talking about". I'm pretty sure she just laughed at me! I later discovered Plump Hill!!! It wasn't pretty.

Since joining Tri Team Glos I have been a pretty active member, joining the race committee in 2008 and then club committee sometime later. I'm still on the race committee and this year I took on the treasurer role. I really enjoy being a active member of the committee as I feel I have gained so much since joining the club in terms of friendship and fitness.

In 2009 I took on two Ironman 70.3's and although I haven't had the success I crave at this distance I'm going back for more this year to try and rectify, I also dream of completing a full Ironman one day.

Purpose of Role

To monitor and manage the club accounts with professionalism and integrity and in a transparent manner.

Key Accountabilities

• To keep the committee up-to-date with the club finance situation
• To collect money from training sessions and events
• To bank money twice a month
• To pay bills in a timely fashion
• To keep the accounts up-to-date
• To sort out the books for the accountant annually
• To manage the swim cards
• To participate in club committee meetings
• To uphold the club’s Articles of Association

Key Competencies

Knowledge

• To understand the structure of the club and the management of club funds
• To understand basic accountancy and data collection practices

Skills

• The ability to manage club funds
• The ability to organise the paperwork in a transparent fashion for the committee, the membership and the accountant
• The ability to keep paper and computer based records
• The commitment to be present at the majority of club training sessions and coaching days in order to collect fees

Email Grant

Louise Mendelsohn

Club Secretary

I have been doing triathlon on and off for 10 years.  I started cycling to get fit again after a long illness, then one thing led to another and I joined TTG in May 2000.  I’ve been on the main committee and race committee a couple of times and have been a fairly active member of TTG in the past, although a little person limits my ability to get to all the club training sessions these days!

My favourite race distance is half-Ironman because it keeps me focused on training over the winter but it isn’t a silly distance and doesn’t involve being totally obsessed about getting the miles in.  This year I’m doing Ironman Switzerland as my main race – and yes, I am currently obsessed with mileage – or lack of to be more precise!  The moment of madness when I entered the race was all Notty’s fault – I was so inspired by watching him do the Double that I went home and entered Switzerland that night before I had time to talk myself out of it.

Purpose of Role

To manage the administration of the club in an efficient and professional manner.

Key Accountabilities

• To take and distribute the minutes at committee meetings and the AGM accurately and efficiently
• To manage correspondence on behalf of the club
• To ensure the club is up-to-date with all affiliations and insurance commitments
• To manage the club relationship with the BTA and other relevant governing bodies such as the CTT
• To participate in club committee meetings
• To uphold the club’s Articles of Association

Key Competencies

Knowledge

• To understand how the administration of an organisation works
• To understand the club relationship with the BTA and other relevant governing bodies
• To have a broad understanding of data protection issues

Skills

• To be proficient in the use of Word and email
• To be organised and detail conscious
• To have a good command of written English
• The ability to communicate effectively (verbally and in writing) with various official bodies

Email Louise

Sally Poll

Social Secretary

I've been involved in the sport of Triathlon for almost 7 years having joined Tri Team Glos after being bullied by existing club members when I attended the swim sessions as a 'guest'. My background sport is swimming; I swam competitively during my teens competing for the county of Northamptonshire.

My favourite local race is definitely the Newent Tri - run by our very own Chairman, Bill Hawkes. It is the most organised event I've competed in with results available within a few minutes of the last competitor finishing. The prizes are great too; bottles of wine from the local vineyard, Three Choirs! Cheers!

I suppose my most successful result was coming 18th in my age group at the World Championships in Lausanne in 2006. I also raced for GB the previous year in Hawaii (Olympic distance age group) which was an amazing experience.

My target for this year is to complete an Ironman distance race. I entered Ironman Switzerland last August having been inspired by Notty completing the double the week previously. One piece of advice to everyone........never enter a race after too many glasses of red wine.

As your Social Secretary, I'm always looking for ways of getting people together to have fun, so please let me know if you have any ideas.

Purpose of Role

To promote and co-ordinate social activities within the club.

Key Accountabilities

• To organise an annual dinner or function that meets the needs of the membership
• To liaise with the membership to determine social activities required
• To promote social activities on behalf of the membership
• To participate in club committee meetings
• To uphold the club’s Articles of Association

Key Competencies

Knowledge

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Skills

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Email Sally

Steve French

Member Representative

Purpose of Role

To work with the club chairperson and other committee members to represent the views of the members to ensure the correct administration of the club, taking into account the rules as laid down in the Articles of Association.

Key Accountabilities

• The cub committee member is accountable to the club chairman and the other members of the committee
• To express personal opinions on any matter that may arise that becomes a matter for discussion in committee and to assist in the resolution of any such matter for the benefit of the club
• To canvas the views of the membership and ensure that these views are presented and represented in committee meetings
• To represent the views of the membership
• To participate in club committee meetings
• To uphold the club’s Articles of Association

Key Competencies

Knowledge

• To understand the Articles of Association of the club and be able to clarify any point to any member as required
• To be actively involved in triathlon and/or duathlon and have a sound understanding of the rules of the sport(s)
• To understand and adhere to meeting protocol

Skills

• The ability to communicate clearly and concisely
• To be approachable to the membership and to represent their views accurately in committee meetings
• The ability to represent the club at any official triathlon gathering, if requested to do so by the committee

Email Steve

Jane Wood

Club Captain

Back in 2000 I entered my first race after my friend convinced me to do some training with her. It was Glos Tri. I remember it well. I used my mountain bike with clip on tri bars and slick tires. I became hooked after finishing but my friend said never again!

I joined the club and have never looked back having met some amazing like minded people especially one man, Notty (Past Club Captain), who has inspired me for many years now. I do assure you that I will try and not break my body as much as he has over the the last few years.

I've always been a part of some sort of sport/fitness. I played hockey at County and Club level, became an Aerobics Instructor and I am currently a Sports Massage Therapist.

My motto is anything is achievable if you believe you can do it.

I consider myself to be an average Age grouper and have enjoyed some good results at local Competitions over the years. A favourite local race must be the Cotswold Women's Only race in June. Last year I completed my first 70.3 in Germany which was an unforgettable day and quickly (after too many glasses of wine at the Wine Festival in Wiesbaden) decided that the Ironman could be achievable. The highest reward for me will be crossing that Finish Line and being told that I am an IRONMAN. 1st August in Regensburg Germany will be the setting for my Ironman this year.

As Club Captain I'd like to think that I can encourage, inspire, and be very approachable to everyone in the club at every level of triathlon.

Purpose of Role

To provide support, encouragement and motivation to members and to consider the well-being of members.

Key Accountabilities

• To help and motivate members
• To have the club and its membership’s wellbeing in mind
• To co-ordinate competitive activities of members
• To encourage and cultivate team spirit amongst members
• To act as a focal point for club members at competitions
• To manage the ordering and supply of club kit
• To enquire about the welfare of club members
• To participate in club committee meetings
• To uphold the club’s Articles of Association

Key Competencies

Knowledge

• A good understanding of the background and workings of the club
• A good understanding of the sport of triathlon
• An excellent understanding and appreciation of the Articles of Association of the club

Skills

• The ability to lead a team and be part of a team
• The ability to put members at ease and assist with any issues
• The ability to organise sporting activities
• To be approachable and accessible to the membership and to be easy to talk to and a good listener

Email Jane

Richard Read

Press Secretary

Purpose of Role

To promote Tri Team Glos and its membership in a professional and informative manner through the local media and related press.

Key Accountabilities

• The press officer is accountable to the membership of the club
• To provide event reports to the media
• To encourage the membership to provide details of race coverage
• To take an active role in the production and content of the club’s newsletter
• To seek every opportunity to promote the club through the media and any other appropriate medium
• To participate in club committee meetings
• To uphold the club’s Articles of Association

Key Competencies

Knowledge

• An understanding of the sports of triathlon and duathlon
• An understanding of the membership
• The knowledge of races and activities taking place
• Knowledge of local media contacts
• An understanding of positive promotion

Skills

• The ability to compose press articles that promote the club
• The ability to be sensitive to members wishes relating to press coverage
• The ability to deal professionally with media and press staff

Email Richard